Data Protection - Highfield Squash

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Data Protection

In Highfield we collect only the following information when you join:

Your first name and surname
Your mobile number
Your e-mail address

We become aware of a probable postal address when you use PayPal to pay your sub or when you buy lights tokens but we do not store this address or use it for communication.

We send a text message or an e-mail when we confirm your membership, when we top up your lights tokens or booking credits and where we send reminders about club activities. From season 2018-2019 we propose to use your e-mail address (and not your mobile number) for these purposes and thereafter if that is successful.

We pass on your name, e-mail address, gender, age category (senior or junior) and your playing category (competitive or social) when we register you with the National Governing Body, Irish Squash. They use your age and player category to determine the rate of the affiliation fee payable and communicate on Irish Squash matters through your e-mail address.

As a matter of routine the treasurer, the booking secretary and the club captains would have a membership list comprising name, mobile number and e-mail address. The data controller and data processor would usually be the treasurer and the booking secretary. In the case of juniors (players U19) we routinely send communications to their parents / guardians only. (See committee page)

When you log on to the club website you can find the mobile phone numbers and e-mail addtesses of the players in the club. This is to facilitate members making contact with each other. Should you prefer to be excluded from this please let us know. Your mobile number will always appear with your name in the club boxes and that is a condition of playing in the boxes.

As part of the usual e-mail protocol we send mailing lists using bcc so that your e-mail address won't appear on any bulk e-mail sent by the club.

We never pass on your information to anyone else for any purpose.

Policy 2018-2019 (Revised January 2020)

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